Mail Setup Instructions: Outlook IMAP-SSL

Converting from POP to IMAP

Outlook with SSL-IMAP

IMAP is a mail download protocol which allows you to keep folders on the server and access these folders from multiple computers. This is great for users who don't use just one computer to check their email. With IMAP, users download a local copy of their mailbox and folders from the server. If you create folders on your computer, you must sync up with the server. However, you're not required to create folders. You can work with just one mailbox (your INBOX) if you like.

  1. From the Tools menu, choose Accounts...
  2. Click Add->Mail....
  3. Type in your name in the Display Name box. (e.g. Arthur Dent)
  4. Click Next>
  5. In E-mail address textbox, type in (e.g.
  6. Click Next>
  7. In the "Email Server Names" window, fill in the following: My incoming mail server is: IMAP Incoming mail server: Outoing mail server: Using AOL, Earthlink, Pacbell, AtHome, or other ISP's: your-isp-mail-server (e.g.,
  8. Click Next>
  9. In the "Internet Mail Logon" window, fill in the following: Account Name: your-username (e.g., adent) Password: your-password Remember Password: Check if you're on a computer not used by anyone else and you don't want to type your password everytime.
  10. Click Next>
  11. Click Finish
  12. Now click on the account you just created. (e.g.
  13. Click on Advanced tab, check This server requires a secure connection (SSL)
  14. Click on IMAP tab. Under Root Folder Patch, type in mail/
  15. Click OK
  16. Making sure is selected, click Set as Default.
  17. Click Close
  18. Check mail, enter your password when prompted.
  19. In order to see all your mailboxes/folders, you must "subscribe" to them. Right click on and select IMAP Folders. Click on Query. Select all the folders you want to "subscribe" to and click Subscribe.
  • You can go ahead and delete the old server setting if everything works and you see all your mailboxes and INBOX. If you're converting from POP/IMAP, read the next section first before you remove the old server setting.
  • Converting from POP to IMAP

    In Outlook Express, the Folders list (left pane) contains all the mail
    servers you've configured.  The "server" labeled "Local Folders"
    can be thought of as your local hard drive.  It contains all the mail
    you downloaded via POP.  The section labeled '' is
    your IMAP server drive.  Therefore, it is important that you know where
    you are going to create any new mail folder.  If the new mail folder is
    under "Local Mail", then it's a local folder.  This means that if you
    access your mail from another computer via IMAP, you will not see this folder.
    If you're migrating from POP to IMAP AND you DID NOT leave your mail
    on the server, you may want to transfer existing Local Mailboxes to
    the IMAP server.  This will allow you to see the contents of these
    mailboxes when accessing mail from other machines.  If you will always
    check mail from one machine, you do not have to do this.
    Transfering Local Mailboxes
  • Create a new mailbox on the IMAP server. Right clicking on and choose New Folder
  • Enter the name of the new mailbox, for example OldMail. Note that the name of the mailbox you are creating may be the same name of the mailbox on the local hard drive. Note that you do not have to create the INBOX folder since that is a default folder.
  • Open the local mailbox (the one under "Local Folders") and mark all of the messages by using the Select All feature from the Edit menu.
  • Drag and drop the messages into the new folder you've created. All messages are moved to the mailbox on the IMAP server.
  • The transfer may take some time depending on the number and size of messages being transferred.
  • Verify that the procedure has completed successfully by opening the newly created mailbox under
  • Continue for all mailboxes you wish to transfer.